Privacy notice
This Photography Club Manager Solo website is operated by Test Photographic Society on its own hosting account. Contact info@datatscribe.uk about your personal information. This is a separate installation; it does not share a member database with DataScribe's hosted PCM service.
Information held and its use
The club uses account names, email addresses, password hashes, membership and payment records, officer roles, leagues, attendance, competition images, titles, scores and awards to administer the club and its activities. Administrator permissions control access to private records. Passwords are stored as hashes; saved service credentials stay in the server's private folder.
Public and member information
The public page can show the club profile, public contact details, officer names, activated public activities, posts and published award galleries. Members see their own competition entries and published results. Season standings show a member's own published position by default; administrators can explicitly share league tables.
Members can explicitly publish galleries of their own uploads or selected competition photographs, with their name and image titles. Public display requires current, paid membership. Members can make their gallery private, and administrators can hide galleries or individual images. Gallery display copies are separately encoded without embedded original-image metadata.
Email, payments and other services
The club chooses its email service: Mailgun or the hosting server's PHP mail service. When Mailgun is selected, the club chooses the EU or US region and message tracking is disabled. PHP mail is handled by the club's hosting provider. Optional renewal, deadline and attendance reminders require member opt-in and enabled club settings. Account security, entry confirmations, results and payment confirmations are separate service messages.
If the club enables PayPal, checkout takes place on PayPal. PCM stores the verified payment amount and references needed for membership and club accounts; it does not collect card details. Maps and postcode tools may contact OpenStreetMap, What3words or postcodes.io when used.
Cookies, storage and retention
Essential session cookies support sign-in and secure forms. Browser storage remembers interface and judging preferences. The club and its hosting provider control server records, private original images and backups. The software does not automatically erase all records after a fixed retention period. Ask the club for its retention arrangements.
Questions and requests
Contact the club at the address above to ask about your records, corrections, access, retention or other privacy matters. Do not send passwords or private access codes. Club administrators can replace this description with their approved notice through My account, Installation settings.
Test Photographic Society
Club Website & Information Portal